Research Program – Proposal Requirements

Full Proposal Requirements

Proposed projects must fit within our current funding opportunity and adhere to all proposal requirements.  The body of the proposal must not exceed five pages using 12-point font, exclusive of cover page, references, budget, curricula vitae, and supporting materials.

Cover Page (limit 1 page)

• Title: The full title of the proposal. A shorter running title is optional.
• Principal Investigator (PI): Please list only one (corresponding) principal investigator even if your proposal team consists of two or more co-equal investigators and institutions (also see instructions for Curricula Vitae).
• PI Contact Information: Address, phone, website, and e-mail for the principal investigator.
• Financial Point of Contact (POC): An individual (with or without institutional affiliation, as appropriate) who will be responsible for contractual and fiscal matters. This may or may not be the same individual and institution listed as principal investigator.
• Financial POC Information: Address, phone, and e-mail.

Proposal Body (limit 5 pages)

• Abstract: Provide an abstract summarizing the project objective(s), and how the project will focus on advancing range-wide gray whale science. Include a summary of how the proposed work could contribute to science-based management and policy. Please limit the abstract to 300 words.
• Introduction, Background, or Problem Statement: Introduce and provide background on the topic of the proposed project. Provide a brief review of prior related efforts by the research team or others. Indicate knowledge gaps, shortfalls of previous efforts, or challenges to further progress and describe how the proposed effort will address these issues.  Describe the importance of the proposed work, and how it addresses the funding opportunity topic. Be sure to include any background information on the current knowledge of population dynamics, ecology, or health, and geographic area the project will address.
• Goals and Objectives:  Provide statements of both the general or broad goal of the proposed project and the specific objectives that will be addressed within the scope of this proposal to make progress toward that goal.  Provide your view of the importance or significance of the project.
• Methods/Approach: Provide a detailed description of the approach and methods, including methods for data analysis, so that the reviewer can understand how you will address the specific objectives of the project. Describe any new methods or tools that will be developed, and any long-term data or time series samples to be used or contributed to. If your proposed project includes a workshop, review panel, or other activity; describe the nature of the activity, the planned agenda or working format, likely attendees/participants, tentative dates and location of the planned activity, and how success of the activity will be measured.
• Anticipated Outcomes: Describe the short-term products and outcomes, those anticipated to occur within the scope of the effort and time span of the proposed project (e.g. one or more peer-reviewed journal articles, development of a model or method, an equipment prototype and report, completion of a workshop report). Be sure to include how these partnerships and collaborations will contribute to advancing gray whale science outcomes.
• Research and Management Utility or Plans for Continuity of Newly Established Approaches: Describe the anticipated long-term utility of the project, any implications for future research, and how it will contribute to future gray whale research, management, or conservation. Describe in more detail how the proposed work would contribute to science-based management and policy.
• Research Permits: Specify whether permits, authorizations, and/or approvals (e.g., Animal Care and Use, Institutional Review Board for research involving humans participating as subjects) are necessary. If necessary to conduct the proposed research, provide details regarding whether permits or authorizations and/or Animal Care and Use approvals have been obtained. If required permits, authorizations, and approvals are pending, provide the status for obtaining them and when they are expected to be issued.
• Data management and accessibility: The Commission is committed to ensuring that the results of federally funded scientific research are made available to and useful for the public, industry, and the scientific community. Briefly describe how and when results and supporting data from the proposed project are expected to be shared. This should include plans for making publications or final documents accessible for the public free of charge, and for public sharing of digital data and metadata resulting from research through an accessible data platform.

Budget and Timeline (limit 2 pages)

This section should provide sufficient detail to inform the reviewer of expenses or costs by general category (salary, equipment, supplies, travel, publication fees, overhead costs, miscellaneous) and by subtasks within the proposed effort, as appropriate. Include information on other sources of funding for the project, if applicable. For multi-year or multi-stage projects, include a timetable for completion of each phase as a means of gauging progress toward completion of the full proposed effort.

Curricula Vitae, Research Team Qualifications (limit 3 pages each CV)

Provide a curriculum vitae or short biography of no more than three pages for all key members of the proposal team (those individuals whose background and experience are essential to completion of the project), including their experience or expertise related to the subject proposal. Although there can be only one corresponding principal investigator (see Title Page guidance), multiple co-investigators can be included in this portion of the proposal, if desired.

Supporting Materials (Optional)

Supporting materials such as recent publications, short descriptions of relevant work in progress or recently completed, organization charts or timelines will be accepted but should be limited to information essential to understanding the significance, approach, and context of the proposed work. It is highly recommended that supporting materials be limited to fewer than 15 pages; the more material provided, the more difficult it will be for the reviewers to focus their attention on relevant matters in developing their evaluations. Only include supporting materials that are directly relevant to understanding and evaluating the proposed project.

Submission Procedure

Please read the current funding opportunities page and the above requirements carefully before applying.

Proposals must adhere to the instructions and requirements described above. Proposals should be submitted electronically in MS Word or Adobe PDF format. All applicants are required to have a current registration and a Unique Entity Identifier (UEI) in the System for Award Management (SAM) prior to submitting an application.

Policy on Indirect Costs

The Commission recognizes the significant costs associated with the maintenance of research programs and the institutions that support them. However, due to the limited funding available for research and conservation awards and the nature of the Commission’s goals and responsibilities, the Commission limits indirect costs for research grants and contracts awarded by the Commission to ten percent (10%) of the direct costs unless the submitting entity already has a federally negotiated indirect cost rate. Indirect costs, or overhead, include, but are not limited to, operation and maintenance of facilities, general and departmental administration, and library expenses.